London Midnight Runners Ltd. Privacy Policy

London Midnight Runners, 4 Rosenau Crescent, London, SW11 4RZ, (“we”, “us” “our”, “LMR” and “the service provider”) is committed to protecting and respecting your privacy. Please read this Privacy Policy to understand how we will collect, process and use (together “process”) your personal data in conjunction with the terms and conditions for the LMR service, for which we are the data controller, utilised via the LMR website available at www.midnightrunners.com (the Website and the App are together the “service”). If you do not agree with the way we process personal data in accordance this Privacy Policy in whole or any part of it, then you should not use the Service. The legal basis of processing of personal data is your given consent during the registration in the App [Article 6 (1) point (a) GDPR]. 

1. Information we may collect from you and how we use it

We may process the following personal data for the purpose of providing the Service to you.

Personal Information you provide to us: We process information that is required for the provision of the Service (Midnight Runners events and membership products) and entered on the Service by you. For example, when you contact us through our website we will receive it with your name, email and request. These requests are sent encrypted through our third-party provider Squarespace and Zendesk). As a routine we delete these emails after 12 months. Furthermore, when contact is made on a third party platform or social network (such as Facebook/Instagram), that third party may provide us with the information based on your settings on that third party platform.

The categories of personal data provided includes contact information like your first and last name, phone number or email address, account information (depending on the social media platform) like your profile picture or video, date of birth and age.

In relation to the App. Our sign up process is managed by a mobile phone application called myCrew. myCrew have their own privacy policy which can be found here: https://www.mycrew.com/privacy/.

In relation to the Website we collect your IP address.  

2. Cookies and similar technologies

We use 'cookies' (on the Website). A cookie is a small text file used to store limited information about the user of the device. They help us to identify how our users use the Service and so that we can continuously evolve and improve it. You can configure the usage and storage of cookies in your web browser.

On the Website we use Google Analytics, a web analytics service provided by Google, Inc. (“Google”), which uses cookies to analyse how users use the Site. The information generated by the cookie about your use of the Site will generally be transmitted to and stored by Google on servers in the United States. At our request, Google will use this information for the purpose of measuring your activity on our Website, compiling statistical reports on overall website activity for us and providing other services relating to Website activity and internet usage. Google will not associate your IP address with any other data held by Google. The retention period of the collected data is 50 month. You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of our Website. In addition, you can prevent the collection of the data generated by the cookie by Google, as well as the processing of this data by Google, by downloading and installing the browser plug-in available from the following link: http://tools.google.com/dlpage/gaoptout?hl=de. http://www.google.com/analytics/terms/gb.html (Google Analytics Terms of Service & Privacy). For more information about what cookies are and your rights to control cookies, please visit the third party educational resource www.allaboutcookies.org.

In addition to the above, if you are subscribed to our correspondence, we will keep your email address for this purpose until you ask to be unsubscribed. You can unsubscribe at any time by emailing hello@midnightrunners.com.  Our email distribution provider is MailChimp

3. Sharing your information and International Transfers

We do not share personal data with third parties except where we have your permission to do so. We may process your personal data through third party IT service providers which act on our behalf for the purposes described in this Privacy Policy. In such cases, we will always implement the legally required safeguards to protect your personal data. If you are located in the European Economic Area (“EEA”), a transfer to territories that are outside of the EEA may occur where these service providers may be based. Where this is the case, we will use measures to ensure that your personal data is adequately protected in accordance with GDPR Article 45, 46 and 47. EU data protection law requirements.

4. Security of Your Information

We take the security of your personal information seriously and use appropriate technical and organisational measures to protect your personal information against unauthorised or unlawful processing and against accidental loss, destruction or damage. However, the transmission of information via the internet is not completely secure. Therefore, we cannot guarantee the security of your data during its transmission to or from the Service.

5. Your Privacy Choices

The only data that Midnight Runners personally holds is when you contact us. If however you want to delete this correspondence please contact us at hello@midnightrunners.com. As stated above we routinely delete our correspondence after 12 months.

6. Updates to this Privacy Policy

We may update this privacy policy from time to time to reflect any changes: (i) in our policies or relevant laws; or (ii) in the functionality of the Service. Any updates will be notified to you.

7. Contact Us

If you have any questions or comments about this Privacy Policy or privacy matters generally, you can email us at hello@midnightrunners.com. Thanks!